We respect your privacy and are committed to protecting your privacy rights. Please take the time to read this Privacy Notice carefully. As part of our recruitment process, we collect and process personal data relating to candidates. We want to be clear about how we use information, and how you can protect your privacy.
If you have any questions, please feel free to contact us at: firstname.lastname@example.org.
References in this Policy to “Paysenger”, “we”, “our” or “us”, are to Paysenger, Inc. and references to “you”, “your” or “candidate” are to the person who applies to any role at Paysenger or accesses our recruitment portal.
We collect a range of information about you. This includes:
We collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
We will use the personal information we collect about you to:
The legal bases that we rely on to process your personal data are (i) our legitimate interests, namely that it is in our legitimate interests to make hiring decisions; and (ii) taking steps to decide whether to enter into contractual relations with you.
Having received your CV and cover letter, we will process that personal data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the personal data you provide to us at the interview to decide whether to offer you a contractual engagement with us.
If you fail to provide information (including personal data) when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a background check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR team, interviewers involved in the recruitment process, other recruitment decision-makers and IT staff if access to the data is necessary for the performance of their roles.
Your personal data may be shared with the following third parties for the purposes of processing your application:
Your personal information is stored on cloud services provided by Amazon. Amazon Privacy Notice is available at https://aws.amazon.com/privacy. Physical copies of recruitment data (such as interview notes) will be stored securely.
Your personal data may be transferred to and stored in a jurisdiction other than your own and outside the USA, the UK and the European Economic Area (“EEA”), by us, our affiliates or by our suppliers. Whenever we transfer your personal data outside of the USA, the UK and the EEA, we will ensure an adequate level of protection by any of the recognised methods of transfer, including but not limited to entry into the standard contractual clauses for the transfer of personal information to processors established in third countries.
Unless we have a legitimate reason for retaining it for longer, we will retain your personal data for a period of 24 months after we have communicated to you our decision about whether to appoint you to the contractual role. We also retain your personal data for that period in case a further opportunity arises in the future for which you would be a suitable candidate. After this period, we will securely destroy your personal data in accordance with applicable laws and regulations.
We use the following third-party services to monitor and analyse web traffic and user behaviour:
If you are located in the UK, EEA, Switzerland as a data subject (a person whose personal information is collected, stored and processed) you have several rights under data privacy laws:
You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making.